Matters Needing Attention In Official Document Format Of Party And Government Organs

In April 16, 2012, the general office of the CPC Central Committee and the general office of the State Council issued the "Regulations on the handling of official documents of Party and government organs".

The national standard "document format of Party and government organs" (gb/t9704-2012) was released in June 29, 2012 and formally implemented in July 1, 2012.

Party and government organs

"Putting the official documents in the party and government organs as the international standard A4 type, and for the first time unified the rules of the layout of the document format elements of the party and government organs, so that the forms of official documents in party and government organs are more standardized.

According to the document format of Party and government organs, special attention should be paid to the arrangement of elements in official document format.

This standard divides the elements of the official document into three parts: the head, the main body and the edition.

The duration of confidentiality, the degree of urgency, the sign of the issuing organ, the number of issuers and the 6 key elements of the issuer, among which the first 3 and sixth elements are not all documents. The part of the red line (excluding) below the official document and the first line (excluding) above the official document is called the main body. The main body includes the title, the main sending organ, the body, the annex, the signature of the issuing organ, the written date, the seal, the annotations, and the annexes. The 9 part of the first line of the document and the end of the last line are referred to as the edition. There are two elements of the copy office, the issuing organ and the date of issuance, and the page number is the element outside the center. The above part of the red line of the official document is called the first page.

The text number is composed of three parts: the issuing organ, the word "year" and the "dispatch order number".

"Year" should be used with a full name and not be simplified, for example, "2011" should not be written as "11".

It should be noted that the six year bracket is not the square brackets [].

When the body references the name of the file, the number of brackets in the brackets should be in the same way as the six angle brackets.

The number of characters in the descending text is arranged in middle order; the number of characters in the ascending text is arranged in the left space and is in the same line with the last issuer's name.

When making a joint passage, use the name of the organizer.

The title of official document is composed of the name, cause and type of the issuing organ. The problem is that the name of the issuing organ is often neglected.

Arranges under the red divider line the empty two rows of positions, arranges one row or many rows to arrange in the middle; when returning, must complete the word meaning complete, the arrangement symmetry, the length is suitable, the spacing is appropriate, the title arrangement should use the trapezoidal or the diamond.

The following 3 organs jointly issued a document, should list the names of all organs, more than 4 organs.

The name of the issuing organ before the arrangement and the "wait" method can be adopted.

In addition, the titles of official documents are not punctuated except for the names of regulations and regulations.

A document that is forwarded step by step, when the title is drawn, the title of the forwarded document can be written directly, but the name of the original dispatch organ must be removed, and the forwarding authority of the original forwarding organ shall be forwarded.

Name.

If a notification is forwarded, only one "notice" can be reserved.

Forwarding documents must not replace the forwarded document into the title with the name of the forwarded document.

The main sending office is located on the top left side of the heading and occupies the left top grid. The last organ name is followed by the full colon colon.

If the name of the main sending organ is too large, the name of the main sending organ should be moved to the edition.

(the layout method is shown in the "edition notes" in this article.

)

The main text must be displayed on the front page of the document.

It is arranged in the next line of the name of the main sending organ. Each natural segment is left two words, and the top line is back.

In the main structure, the order of the structure should be as follows: the first level is "one", the second level is "(1)", the third level is "1.", the fourth level is "(1)", the first level is in bold type, the second level is in regular script, and the third and fourth layers are marked with the imitation song character.

Special attention is that the first level of "one," behind is the sudden number, not a comma, is not the lower foot point (line solid center); the second layer "(one)" can not have punctuation; the third layer "1." is the lower foot, the fourth layer "(1)" can not follow the punctuation.

Hierarchical order can not be used in reverse order, it can be used step by step. If the document structure level is only two levels, the first level uses "one," and the second level can be used either "(1)" or "1.".

At the same level, the use of order forms must be consistent.

In addition, if you use "first", "second" to indicate the order, follow the comma instead of using a comma.

(in non official documents, sometimes the order is written in foreign letters. After the letter, the lower foot points, such as "A." or "A.", should not be used.

)

The above structure level ordinal specification is applicable to all textual materials.

Another thing to note is that if a subtitle is used after the order, the punctuation mark should not be used at the end of the headline. If the period is used, the identity of the subtitle will be lost, and it will become the leading clause in this paragraph. After the period, it is not suitable for another paragraph.

If there is an attachment in the document, the order and name of the appendix should be specified, that is, the attachment.

The annotation specification of "attachment description": under the text, leave a row of two characters in the left space and arrange two characters in the annex. After the appendix, the full horn colon and the appendix name are added; the appendix name is not punctuated, and the appendix name itself does not add the title of the appendix; if the appendix name is long enough to be returned, it should be aligned with the first word of the appendix of the previous line.

There are multiple attachments, using Arabia numeral and foot tag annotation sequence, and the sequence number is aligned up and down.

The appendix shall be arranged separately and bound together with the official document before it is recorded.

The appendix two and the top number are arranged in the first row of the upper left corner of the page (note no colon after the word "appendix"). The appendix title is centered in the third lines of the layout. The appendix order number and the appendix title should be consistent with the description of the attachment, and the format is the same as the main text.